Careers
Careers / Administrative Area
Directorate Secretariat and Communication Assistant
Deadline: 02 July 2025Ref: EA/25/18
Elettra Sincrotrone Trieste is an international multidisciplinary research center operated as a user facility, featuring a 2.0/2.4 GeV, third-generation synchrotron radiation source (Elettra), a free-electron laser source (FERMI) and a variety of support laboratories. The extremely high quality of the machines and beamlines has set new performance records and has been producing results of great scientific and technological interest. In order to allow the laboratory to remain competitive in the next 20 years, an entirely new source - Elettra 2.0 - belonging to the new generation of storage rings (DLSR or Diffraction Limited Storage Ring) will be realized. The new machine is scheduled for commissioning in the second half of 2026. See http://www.elettra.eu for more information.
The successful candidate will support the Directorate Secretariat and the Communication Activity. Responsibilities will include managing the Directorate’s agendas, coordinating the organization of meetings, including those of the corporate bodies (e.g., Board of Directors, Board of Statutory Auditors) and drafting accurate and timely minutes of such meetings.
In addition, the successful candidate will contribute to the implementation of the company communication strategy, with a specific focus on institutional communication activities. These include organization of events, conferences, workshops, media monitoring, preparation and dissemination of institutional publications, news bulletins, annual reports, and all other materials aimed at presenting the organization, its mission and values to stakeholders.
A Bachelor’s degree is required, preferably in science or technology. At least 3 years of proven experience as a Director's Secretary is required, together with extensive experience in the organization of events, conferences, workshops, media monitoring, preparation and dissemination of institutional publications, news bulletins, annual reports. Preference will be given to candidates with experience in supporting digital communication strategies, and who have a sound understanding of a scientific research environment.
Previous experience in the same role at international research organizations and/or public scientific will be considered a plus.
Basic knowledge of procurement procedures applicable to publicly controlled companies will be considered an asset.
Excellent knowledge of Word, PowerPoint, Excel, Adobe Suite, is required. Proficiency in graphic design (Canva, Adobe Illustrator) and other software or tools (Mailchimp) related to communication activities will be considered a plus.
Excellent oral and written communication skills in English and Italian are essential; knowledge of additional languages will be considered an advantage.
Strong organizational and time management skills are expected, together with the ability of working effectively under pressure and meeting deadlines. The successful candidate will be able to interact effectively with the facility staff and international users at all levels and to work as part of a multidisciplinary team.
Determination in achieving objectives and spirit of initiative, as well as positive attitude, adaptability, confidentiality, attention to detail and a willingness to learn and ability to think creatively complete the profile.
